Make Killer Custom Keyboard Shortcuts with ActiveWords | Clutter Video Tip Video
http://www.ClutterDiet.com Get organized with home organizing tips from professional organizers at The Clutter Diet. Sometimes working on your computer is just frustrating. Your computer keys seem to have a mind of their own and no matter how much you type on your computer keyboard you feel like you are working in circles. What you need are keyboard shortcuts. In today's video Lorie Marrero is sharing one of her favorite, time saving programs- chock full of easy keyboard functions that will save you oodles of time and effort. Taming your keyboard keys with these keyboard commands will improve your productivity and your relationship with your home computer.
Today I'm going to show you my favorite software. It saves me tons of time, it's called ActiveWords. I'm going to take you right to my screen & show you exactly how it works.
ActiveWords is software for the PC, not for a Mac, which allows you to create shortcuts for almost anything you want to do on your computer. These shortcuts are made up of words that you create yourself. You type these words on your keyboard and then press the spacebar twice after the word & that activates the shortcut. I'm going to demonstrate this today in Notepad, but you can literally type these words anywhere on your computer. It can be in an email, in a Word document, in an address bar, any kind of form field anywhere you type these words, and then press the spacebar twice; they will activate the shortcut you want. ActiveWords can launch any program that you want to open. I'm going to open Evernote. You can create the shortcuts with whatever words you want them to be. My shortcut for opening Evernote is enote. I'm just going to type "enote" so you can see how works. Spacebar, spacebar, and now Evernote opens up right there.
Another very powerful thing that I use constantly in ActiveWords is text substitutions. I get tired of typing my post office box number for our business. I have created the shortcut pob. So if I type "pob," space, space, I get my box number.
I also don't like working in HTML, sometimes I need to bold something when I'm coding a blog post or something. I can just type the word "bold" space, space, and that puts in my HTML shortcut. These are all things that I have found annoying & I just created the shortcut for myself to save time & aggravation.
Another thing a lot of people can relate to is the registered trademark symbol. That's something hard to find when you're working in Word or anywhere. If I just type "rtm" for registered trade mark, space, space, I get that registered trademark symbol.
This is an advanced level shortcut. What I did for directions to my house for people is that I found my house on Google Maps & grabbed the link that directly takes you to a map to my house. I made a shortcut URL at tinyurl.com, so when I want to send someone a map to my house I can send them that Tiny URL & it takes them to the Google Map. I have also made an ActiveWord to write that Tiny URL. If I just type "house map," space, space, the Tiny URL shows up & pastes it into an email or whatever I'm doing.
Another thing ActiveWords does is open a specific document. I have quotes that I collect & if I type "quotes," spacebar, spacebar, it opens up my quote collection that I keep in Excel. I can add a favorite quote when I run into it & I can paste it right in there and go on with my day instead of navigating to that, hunting it down. It might be a folder that you're frequently using that you want to get to quickly.
Also, going directly to specific web sites. If I type "tcd site" I don't have open a browser. It opens the browser for me; it takes me to my Clutter Diet site.
Now, all of those that I showed you require two spacebar presses after them to activate them so that you don't accidentally fire off these shortcuts wherever you are. But there are some that you can tell the program to automatically activate instantly whenever you type them without a double spacebar. A lot of them are built into the software & some are misspellings. I wanted to demonstrate how handy this is for certain typos that are common. If I type "b-a-o-u-t," meaning to type "about," & I just do one space & go on to my next word while I'm typing, it auto-corrects that to "about." As you can see there are so many things, literally infinite possibilities, of shortcuts that you can create with ActiveWords. Again, you type these shortcuts anywhere you are so you don't have to have the aggravation of moving from your keyboard to your mouse and back and forth and navigating around. You can simply have a thought, type the word in & go there instantly.
If you need help saving time, we have a free report for you called 30 Ways to Find Time to Get Organized. You can get that on our Free Tips page at http://www.clutterdiet.com/freetips.